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Batch descriptions from a catalog

How to prepare descriptions for many products from a manufacturer's catalog.

Many products mode prepares a batch of descriptions in the background from a manufacturer's catalog. The AI takes specs only from an exactly matching model in the catalog.

What you need first

  • A connected store.
  • A PDF, XLSX, XLS or CSV catalog up to 20 MB.
  • A list of products.

Upload a catalog

  1. Open Product descriptions and choose Many products.
  2. Click Change settings and go to the catalog section.
  3. Click Upload a new catalog.
  4. Fill in Catalog name and Manufacturer.
  5. Click Choose file.

Prepare a batch

  1. Under Where the product list comes from, choose Google Sheet, I'll type it or CSV or Excel file.
  2. Check the list. Use Narrow the list to cut it down, for example to one manufacturer.
  3. Check the estimated cost.
  4. Click Try on the first product.
  5. Click Prepare … descriptions in the background.

You can close the tab. WooMate keeps track of the batch on its own.

How WooMate finds a product in the catalog

WooMate searches the catalog for the product's SKU, model and name. From the store name it also takes the brand and model: for “Kamen WDS coal boiler” it searches for “Kamen WDS”.

Only the full model code counts. “AX120” doesn't match “AX1200” or “AX120-PRO”, because a similar model isn't the same product.

If even one product on the list has no exact model in the catalog, the batch won't start. You'll see the message “No exact model in the catalog” with the names of those products. Fix the names, remove them from the list or pick the right catalog.

Send the results

  1. When the batch shows Done, click Show results.
  2. Go through the descriptions with Review description.
  3. Select items and click Show … changes in the store.
  4. Approve the changes.

Retry failed items with Retry failed. You can also save the results with Download CSV.

Limits

  • One batch holds up to 100 products, with no duplicates.
  • Batch results are available for 29 days. Older batches show Results expired. In that case, prepare the descriptions again.
  • You can upload up to 10 catalogs per hour.
  • Only models that support batches run in the background. A batch costs half the price.
  • You can't send a product without a number to your store until you assign it.
  • Deleting a catalog doesn't delete descriptions already prepared.

Common problems

  • No exact model in the catalog. See “How WooMate finds a product in the catalog” above.
  • The list has duplicates. Remove them, otherwise the batch won't start.
  • The file is larger than 20 MB. Split it.
  • Could not read the file. Check that it's a CSV or Excel file.

Can't find the answer? Write to hello@getwoomate.com or request free onboarding help.